We have another Privacy Notice for candidates that outlines exactly what we do with your personal data if you apply for a role through O’Neill & Brennan, including any use of personal data for marketing purposes, which can be found here.
Under the EU General Data Protection Regulation (GDPR) O'Neill & Brennan is a registered Data Controller for this website. We are committed to providing transparency in relation to the personal data we collect and are always happy to take any questions. If you would like to get in touch with us, please see the section of this Privacy Notice on ‘Your Rights as a Data Subject’.
Lawful Basis for Processing your Personal Data
For the purpose of operating this website and for processing individual's personal data in relation to CV's uploaded directly onto this website, we use the lawful basis of Legitimate Interests. We draw on the lawful basis of Consent for Cookies placed on your computer during your use of our website. For marketing activities, we rely on Legitimate Interests. For the lawful basis we rely on processing your personal data beyond the upload of your CV, please see our separate Privacy Notice for Candidates.
Personal Data We Collect
If you upload your personal details and CV onto our website, we will add you to our marketing database, unless you choose to opt-out at the point of providing your details. If you would like to be included, we provide you with the option to unsubscribe from any further marketing communications from O’Neill & Brennan in every email that we send you.
Analytics for our Website
O’Neill & Brennan use Google Analytics on our website, in order to have visibility of the number of unique visitors to our website, and the landing pages of users. However, this is aggregate data and we do not use this information for anything other than aggregating statistics on website usage.
Emails we send to you are tracked through MailChimp and we collect information in relation to open rates, click-through, unsubscribe, and subject line testing. We will ask for your consent for this email tracking when you sign-up to the O’Neill & Brennan service, in relation to our marketing activities.
How long we keep your data for
We have set retention periods in relation to your data. Due to the irregular nature of job placements, O’Neill & Brennan will keep your details on our database for four years, however we will contact you annually to update our records and to ask whether you still want to be included on our database. We will ask for your consent for this storage of your data when you sign-up to use our service. You have the right to ask us to remove your details (contact details are detailed in the section on ‘Your rights over your personal data’ below).
Our Privacy Notice for Candidates provides further details on retention periods in relation to payroll once you have successfully been placed in a role through O’Neill & Brennan.
Keeping your data secure
We will only transfer and store your data in EEA countries or those that have been deemed adequate by the European Commission. We also take all reasonable steps to ensure that your data is managed securely. We store your data on our internal secure servers, with a back-up on an external site based in the UK.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy notice applicable to the website in question.
Your rights over your personal data
You have the right to request access to the data we hold on you free of charge (unless the request is for multiple copies). If you would like to submit a Subject Access Request, please visit our 'Manage My Data' page
You also have the right to request the correction of your personal data if it is inaccurate or out-of-date. If you would like to request any changes to your data, please visit our 'Manage My Data' page
You have the right to request that we stop using your data for direct marketing. If you would like us to stop using your data for marketing purpose, there is an unsubscribe option at the bottom of every email that we send you, or contact us at firstname.lastname@example.org
Verifying your identity
In order to protect the confidentiality of your personal data, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.
Changes to this notice
If we make any changes to this privacy notice we will notify you via email, as well as posting an up-to-date privacy notice on our website, and linked to via our app.
Contacting the Regulator
If you would like to raise a complaint with the UK data protection regulator in relation to how we handle your data, please contact the Information Commissioner’s Office (ICO). O’Neill & Brennan are registered as a Data Controller with the ICO Z7775872. O’Neill & Brennan Site Services is ZA044200