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Natalie Carr

Ref No: NC677215159

Date Posted: 9-Jun-21

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facility administrator

Fulham

Administration

£27,000 - £32,000 per annum

Permanent

BOUT THE ROLE:
The Facilities Administrator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Administrator is also required to provide administrative support to the team and be able to manage large building operations.

KEY RESPONSIBILITIES:
Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
Develops a close working relationship with key Client stakeholders/partners, landlord, managing agents 
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in the financial management platform (JDE).
Assist with the monthly accrual reports and help monitor the finance trackers
Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures and performance measures
Assist in the implementation of the property risk management program and industry best practice operations
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets WORKING LIFE:

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